Rules of the Road: When and How to Pay Employees for Travel Time

Rules of the Road

  • When must you pay hourly employees for their time on planes, trains and automobiles?
  • What about paying for on-call time … waiting time … or rest/meal periods?
  • And when can your reimbursements for travel actually be considered a commuting cost (taxable wages) instead of an allowable travel expense?

Paying for employee travel – and dealing with subsequent reimbursements and deductions – is one of the most confusing parts of HR and payroll. And mistakes won't just lead to mild complaints … they can spark million-dollar class-action lawsuits – and a black eye for you.

It's critical to know the rules before your employees head out the door.

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In her newly updated training workshop, Alice Gilman, Esq., a payroll expert and editor of Payroll Legal Alert, will explain the proper steps necessary to compensate and reimburse your traveling employees correctly.

You'll discover:

  • When to pay nonexempt employees for their time spent traveling to and from company activities – and at the activity itself
  • What the IRS considers bona fide travel (Alice will address the rules for mileage, airfare, hotel, and car rental)
  • How quickly receipts must legally be provided by an employee, and how often expense reports must be submitted
  • What's considered a wage or a taxable commuting benefit
  • What's unpaid "commuting" time … and what are the IRS guidelines regarding commuting costs
  • Common pay- and FLSA-related problems that arise with employee travel, such as meals during travel

Don't get caught in an FLSA lawsuit or an IRS audit of your employees' travel expenses! Either one could be a huge expense and black mark on your record. Discover the proper steps NOW to pay and reimburse employees correctly for travel. Get your copy of Rules of the Road today!



Pat DiDomenico, Editorial Director
Payroll Legal Alert

P.S. Your satisfaction is unconditionally guaranteed. If Rules of the Road: When and How to Pay Employees for Travel Time fails to meet your needs, we will refund every penny you paid – no hassles, no questions asked.

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Rules of the Road:

About Your Speaker:


Alice Gilman, Esq., is an expert in payroll and tax compliance who has covered payroll issues for more than 26 years. She's written and edited several leading payroll publications, including Payroll Legal Alert, the Research Institute of America's Payroll Guide, the American Payroll Association's Basic Guide to Payroll and the Payroll Manager's Letter.

Credit Hours:

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The use of this official seal confirms that this Activity has met HR Certification Institute’s® (HRCI®) criteria for recertification credit pre-approval.


SHRM seal

This program is valid for 1.25 PDCs for the SHRM-CP® or SHRM-SCP®.

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