Travel Pay: When to Pay It, How to Pay It,
and How to Tax It
Don’t get caught in an FLSA lawsuit or an IRS audit of your employees’ travel expenses!
Paying employees for their travel time – and dealing with subsequent reimbursements and deductions – is one of the most confusing parts of HR and payroll administration. It’s vital to know:
- When you must pay hourly employees for a cab/Uber to the airport … a drive to a second worksite … or a flight to a conference
- What's considered “bona fide travel” by the IRS
- When your reimbursement payment for employees' airfare, car and hotel is no longer considered an allowable travel expense … but instead considered a “commute” (taxable wages)
Travel Pay: When to Pay It, How to Pay It, and How to Tax It – from the publishers of Payroll Legal Alert – explains IRS and DOL rules regarding what is considered “travel time” versus “commuting time,” plus what is an allowable expense versus taxable wages.
Speaker Alice Gilman, Esq., is a payroll tax expert and editor of Payroll Legal Alert. She has covered payroll issues for more than 26 years in several leading payroll publications, including the Research Institute of America’s Payroll Guide, Prentice Hall’s American Payroll Association’s Basic Guide to Payroll and the Payroll Manager’s Letter. She’s also the editor of Business Management Daily’s Payroll Compliance Handbook and The Complete FLSA Compliance Kit.
Alice explains which workers are entitled to travel time pay and at what rate. She also explains the tracking and paperwork necessary to compensate the traveling employee correctly.
In just 60 minutes, she covers:
- When to pay nonexempt employees for their time spent traveling to and from company activities – and at the activity itself
- What the IRS considers bona fide travel – mileage, airfare, hotel and car rental
- How quickly receipts must legally be provided by an employee, and how often expense reports must be submitted
- What’s considered a wage or a taxable commuting benefit
- What’s unpaid “commuting” time … and the IRS guidelines regarding commuting costs
- Common pay- and FLSA-related problems that arise with employee travel, such as meals during travel
- And much more!
An FLSA lawsuit or an IRS audit of your employees’ travel expenses could be a huge expense and black mark on your record. Discover the proper steps NOW to pay and reimburse employees correctly for travel. Download this On-Demand Webinar now!
Your satisfaction is unconditionally guaranteed. If Travel Pay fails to meet your needs, we will refund every penny you paid – no hassles, no questions asked.