The New W-4: Compliance Check-in

W-4

  • "New W-4 Has Many Scratching Their Heads"
  • "Form W-4 Creating Lot of Confusion"
  • "IRS Advises Employers to Educate Workforce on New W-4"

The IRS radically changed the W-4 form this year and – as these real-life headlines show – the first six months sparked lots of questions from both employees and Payroll/HR professionals. But the answers weren't always clear. In fact, some third-party vendors (and even the IRS!) gave contradictory advice, which the IRS is still trying to reconcile.

This new W-4 is a big change … no pay period withholding and no withholding allowances. And the IRS just keeps piling it on. It released new regulations this year that promise to complicate your wage withholding process even further. And if you laid off and rehired employees during the pandemic, well, they have to file the new W-4, too.

Is your W-4 process in compliance? On Wednesday, July 15, discover the new rules for employee withholding, and get all of your questions answered.

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Did you get those first few 2020 pay periods correct? If you made mistakes, you need to make employees whole. If you don't fix things, YOU'LL be the IRS' target – and your employees may be underwithheld for the year. (They won't be happy about writing big checks to the U.S. Treasury in 2021.)

Worst of all: Some third-party payroll providers didn't implement the new W-4 and withholding rules properly. And it's still not clear whether they've got with the program. And who's going to get the blame next winter if they didn't? You. Upshot: You need to understand these new processes.

Use this 90-minute webinar as a checklist to make sure your withholding is in compliance. You will learn:

  • What's new about the W-4 and withholding rules … and how to quickly get your company into compliance.
  • What those W-4 worksheets are about and how they affect withholding. For years the IRS included worksheets along with the form. Most employees ignored them. Now they can't.
  • How to help employees use the IRS' withholding estimator. Employees who've used the estimator are getting their withholding wrong. You can help.
  • How to explain these changes to employees. Certain employees may need (or choose) to update their W-4s during the year. Don't just hand employees the new form, which presents a bewildering array of choices. Instead, create a communication plan to help employees understand how to fill out the form.
  • What do we do if employees don't file a 2020 W-4? Since most employees don't refile their W-4s, and the IRS says it can't make them refile, your payroll system must now account for two radically different W-4 forms and withholding methods. But don't worry – the IRS has a solution for this! And it works … sort of.
  • Are all those old W-4s still valid? To prevent IRS scrutiny and penalties, learn the three circumstances that require employees to absolutely file new W-4s. Plus, discover the five situations in which you should immediately reject a W-4, and what to do when the IRS sends you a letter voiding an employee's W-4.
  • Are your withholding processes correct? Computer programs and outside vendors are only as good as the data you've supplied. Best practice: Figure your own withholding at least once a year. (Doing so this year is a necessity!) We'll decipher the IRS' step-by-step instructions that let you do just that.
  • How do we handle supplemental pay? You'll also be able to spot the 12 different types of supplemental pay (including noncash payments) and to apply the seven key rules for withholding on supplemental pay – even signing bonuses paid to employees who have yet to work one day.
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Plus, get answers to your own personal withholding questions from attorney Alice Gilman, editor of Payroll Legal Alert, a true payroll expert!

If your withholding process was on "autopilot" before, you must take back control now. And even if you farm out payroll to a third party, the IRS will always hold YOU responsible for any mistakes – so it's your job to guarantee compliance.

We've provided extra time in this workshop (a full 90 minutes) to allow a thorough check-up of your withholding compliance. You could save yourself thousands of dollars in taxes and penalties – and a career black eye. Join Alice and your HR peers on July 15 for this important and timely webinar!

Sincerely,

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Pat DiDomenico, Editorial Director
Payroll Legal Alert

book coversP.S. Registration Bonuses. Just for signing up, you'll receive a downloadable copy of The New W-4: How to Comply With the 2020 Withholding Changes, our 14-page special report that helps you navigate this confusing new document, including answers to common questions and sample forms and tables. Plus, you'll receive our 2020 Payroll Checklist, a handy 15-page, step-by-step compliance guide that notifies you of all the deadlines required for every pay period, month and calendar quarter of 2020.

Payroll Legal Alert websiteP.P.S. Extra Added Bonus. You'll also get a full month of access to PayrollLegalAlert.com – our exclusive, members-only website. Our helpful articles, forms, tables and charts will help you improve every aspect of your payroll operation – and your website also includes the comprehensive Payroll Compliance Handbook. So that you continue to benefit from PayrollLegalAlert.com, we'll continue your access automatically for just $89 per quarter, until you tell us "no, thanks" – your choice.

100% Money Back GuaranteeP.P.P.S. We promise you'll be satisfied. If The W-4 Workshop fails to meet your needs in any way, we will refund 100% of your tuition – every penny you paid – but your course materials, registration bonuses and website access will be yours to keep. No hassles, no questions asked.

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About Your Speaker:

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Alice Gilman, Esq., is an expert in payroll and tax compliance who has covered payroll issues for more than 26 years. She's written and edited several leading payroll publications, including Payroll Legal Alert, the Research Institute of America's Payroll Guide, the American Payroll Association's Basic Guide to Payroll and the Payroll Manager's Letter.


Credit Hours:

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The use of this official seal confirms that this Activity has met HR Certification Institute’s® (HRCI®) criteria for recertification credit pre-approval.

 

SHRM seal

This program is valid for 1.50 PDCs for the SHRM-CP® or SHRM-SCP®.


July

15

  • Wednesday, July 15th
  • 1 - 2:30 p.m. ET
  • 10 - 11:30 a.m. PT

Since this is a webinar, you and your entire staff can attend in the comfort of your office or conference room for one low price! You may include as many people as you wish while listening on a single phone line or computer. Contact us for multi-site discounts.