Time Management Tips: 1
Which time management system works best?
When your job is to keep things from falling through the cracks, a good time management system can serve as a tightly woven net. But which time management method works best? The one that works for you.
The Wall Street Journal columnist Sue Shellenbarger recently took the most widely used systems for a test drive, trying each one for a week. Among them is the Getting Things Done (davidco.com) technique. “GTD” aims to corral all the projects and tasks floating around in your head into an organizing system that you update weekly. The system (in theory) enables you to quickly identify the next step to keep all your projects moving forward.
How to start: Do a weekly “mind sweep” by writing down everything you should be doing, want to do or dream of doing. Next, create new files, action lists, calendar items or reminders based on next steps. Your daily calendar is reserved for the most urgent items. Everything else is displayed on a “workflow map.”
Benefits: It clumps together your tasks by context, making it easy to, say, tackle phone calls all at once. Shellenbarger says that GTD also forced her to better manage paper flow.
Downside: The system requires time to master.
Discover the other time management systems that Shellenbarger tried, how they work, and how they can work for you in 10 Time Management Tips: A how-to guide on efficiently managing your time through effective delegating, calendar management and using productivity tools.
Time Management Tips: 2
Reclaim your calendar … and your life
Stever Robbins, famous for advice on maximizing your creativity and whipping your email into submission, now is integrating time management and innovation into a coherent system for getting things done. From his new guide to working less and accomplishing more, Robbins offers these four simple but elegant time-management principles:
- Live on purpose.
- Make technology your slave, not the other way around.
- Don’t confused “neat” with “organized.”
- Prioritize. Use the 80/20 rule.
3 way to accomplish more in your life
Robbins has developed a system that can help you maintain concentration and do more in less time. Divide your life into “focus,” “admin” and “spirit” days.
1. Focus days require a strong emphasis on your core work, including strategy sessions, reviews of research and employee evaluations.
2. Admin days usually have lots of different content but similar, routine kinds of tasks, such as signing papers, returning phone calls and running errands.
3. Spirit days nurture the soul. Set them aside for friends and family, reading and reflection. They used to call these days “the weekend.”
Get more time-management advice from Stever Robbins and other experts like him in our FREE Special Report…