Microsoft Email: Outlook Training Tip #1
Road Map to Outlook
We’re going to start with a few shortcuts and tips for moving around in Outlook quickly and smoothly. I’m a big fan of the keyboard shortcut. Sure, I use the mouse, too. However, if I can find a keyboard shortcut that lets me keep my hands on the keyboard—instead of taking my eyes off the screen, moving my hand to the mouse, refocusing on the screen, navigating, clicking, repositioning my hand on the keyboard and refocusing on the screen—I’m going to try to incorporate it into the way I work. Most of us don’t even realize how much time we waste using the mouse when we could just stay on the keyboard.
Then we’re going to learn an effective way to deal with interruptions, right in Outlook. If you work with Outlook open most of the day, this is a foolproof way to capture the important information that sometimes occurs during an interruption. And, in such a way that it doesn’t significantly interrupt the work you already have in progress.
After that, we’ll explore how to tame the mess that is our inbox by using automatic color coding and folder filing in a “set-it and forget-it way” that basically lets Outlook sort our mail for us!
Microsoft Email: Outlook Training Tip #2
Finding and Using Keyboard Shortcuts
Look in the Go drop-down menu. Here is where you can click to navigate to each of Outlook’s components.
Press Ctrl 3 to get to my contacts, Ctrl 2 to get to my calendar and Ctrl 1 to get to my mail
The other place to look for Outlook shortcuts is in the File drop-down menu, which, by the way, you can get to with Alt-F. Just look at the underlined letters in each drop-down for how to use your Alt key instead of your mouse to access drop-down menus.
Another great shortcut is the F9 key. Many of us click with our mouse up to that Send/Receive button during the day to check new mail coming in or to make sure an email we’ve just composed gets out right away. Instead of doing that, just hit the F9 key! You’ll see the exchange happening right before your eyes!
Get step-by-step instructions WITH IMAGES in Microsoft Email: Outlook Tips and Training