Managing Electronic HR Records: How to Prevent Liability and Maintain Compliance

WEBINAR

Electronic HR Records:
How to Prevent Liability and Maintain Compliance

Thursday, March 12 • 1:00 p.m. (Eastern)

Take a strategic, best practices-based approach to managing and maintaining electronic and HR records.

Business records are the electronic equivalent of DNA evidence. In the event of a workplace lawsuit or regulatory audit, your organization’s stores of emails, Slack messages and social media posts will be scoured and possibly even seized as proof of bad (or good) behavior by employees.

Are you 100% confident your HR department is retaining and purging business records in full compliance with the law and regulatory bodies? Are remote, hybrid and on-site employees fully adhering to the organization’s records-retention policy and deletion schedule when using both employer-provided and personal devices?

Don’t leave the handling of your electronic and HR business records to chance

Compliance with the law is mandatory, and mistakes can be expensive (to your company and your career). Attend this webinar on March 12 for a review of strategies and best practices for preserving, protecting, producing and purging your company’s all-important business records.

WEBINAR AGENDA:

Proper categorization. Distinguish between business records and non-records.
Setting rules. Establish records rules for email, mobile devices, social media, Zoom, Microsoft Teams, Slack and other electronic tools.
Keeping policies up-to-date. Implement documentation policies on emerging HR concerns like marijuana use, compliance with eDiscovery guidelines, litigation-hold policies and more.
Guaranteeing compliance. Ensure on-site, remote and work-from-home staff comply with records rules and manage HR records effectively.
Document security. Protect personal privacy and confidential and sensitive information using best-in-class technology and tools.
Leveraging technology. How to use software tools for record retention, along with monitoring, policy management, content management, antivirus and other records-related software.

✔ Write effective record-retention policies and procedures.

✔ Determine record lifecycles and produce effective retention and deletion schedules.

✔ Minimize legal and regulatory liabilities by putting best practices to work.

PRESENTED BY:

A recognized expert on workplace compliance and communication, Nancy Flynn is the founder and executive director of the ePolicy Institute™, the Business Writing Institute™ and the Marijuana Policy Institute™. She provides policy training, writing and consulting services to clients seeking to minimize risks and maximize legal and regulatory compliance. She also serves as an expert witness in litigation related to electronic policies and procedures. A popular news source, she has been quoted in The New York Times, The Wall Street Journal, USA Today, Time, Fortune and CNN.

REGISTRATION BONUSES:

Everyone who signs up will receive a copy of Managing Personnel Records. Nowadays, employers are unfortunately discovering that the age-old problem of handling employee records has gone from a minor logistical headache to a legal minefield. If your organization had to face a Department of Labor audit or defend against a lawsuit, your personnel records could become your best friend or your worst enemy.

You’ll also receive one month of exclusive access to The HR Weekly, our comprehensive service with all the HR advice and compliance tools to simplify your job … and to keep your organization out of court. So that you continue to benefit from The HR Weekly, we will continue your subscription after that for the then current rate, unless you tell us “no, thanks”—your choice.

RECERTIFICATION CREDITS:

Business Management Daily is recognized by SHRM to offer Professional Development Credits (PDC) for SHRM-CP® or SHRM-SCP® recertification activities.

This Program has been pre-approved for 1.25 HR (General) credit hours toward aPHR®, aPHRi™, PHR®, PHRca®, SPHR®, GPHR®, PHRi™ and SPHRi™ recertification through HR Certification Institute® (HRCI®).

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WE PROMISE YOU’LL BE SATISFIED:

If this webinar fails to meet your needs in any way, we will refund 100% of your tuition – every penny you paid – but your course materials and registration bonuses will be yours to keep. No hassles, no questions asked.