The Best Payroll-Compliant Practices for Remote and Hybrid Employees
Worried about withholding for remote and hybrid employees? Learn how to comply with tax laws now to avoid fines later.
Do you have employees working from different states? You can easily overwithhold or underwithhold–and that’s just the beginning of your headaches.
Remote and hybrid work are here to stay. But for payroll professionals, the reality of remote and hybrid work has created a host of unintended tax and labor liabilities, evolving complexities and compliance risks.
Example: On April 23, 2024, the Department of Labor released final regulations raising the salary employees must earn to maintain their exemption from overtime. Five states set higher levels. How do you handle a hybrid, exempt employee?
It doesn’t matter if employees work across the country or only one or two days a week from home in different states. The odds are you’ll be liable to withhold and pay taxes in all of these states. One tax liability often leads to a host of others. Depending on state rules, you could also be on the hook for corporate, excise, and unemployment taxes. State minimum wage and wage payment laws present another surprise liability.
Are you prepared? Don’t get caught out of compliance. States, like the IRS, are unforgiving. And there’s no downside to states going after far-away employers.
In this webinar on Wednesday, June 12, learn the ins and outs of labor and tax laws when dealing with remote and hybrid workers. Discover how to track remote employees' time, comply with new and existing payroll laws, and avoid penalties for failing to pay employees properly. Learn what you need to know to avoid surprises and fines later.
Webinar Agenda
- Pinpoint the 10 factors that determine if you owe taxes for remote workers in their home states.
- Understand the Department of Labor’s most recent guidance on break times for remote workers.
- Use nexus, domicile, and residency to your company's advantage. Those key concepts could get your organization off the hook for personal and corporate income taxes in some states.
- Develop winning strategies for tracking remote employees’ work time. If remote employees are nonexempt, you need a sure-fire way to track their time.
- Discover the best way to pay. While electronic pay options (like direct deposit) are optimal for employees who aren’t in the office, state laws can throw up a huge hurdle.
- Find out where you are liable for unemployment coverage. State unemployment taxes can be tricky. Learn the four tests to see if you must pay up.
- Learn the advantages and pitfalls of reciprocity and "courtesy withholding.” In some states you can withhold income taxes for employees' states of residence. But it could also open your company to an array of state taxes.
- Avoid the complications with hybrid arrangements. Which states’ laws apply when? Employees who work under hybrid arrangements present twice the compliance headaches.
In this 75-minute online training, you'll learn how to:
- Comply with state withholding and income tax rules. States’ relaxed withholding rules have long ended. Learn what you must do now to keep out of withholding and income tax trouble.
- Smooth out the payday experience. Discover the most efficient and legal way to handle remote pay.
- Comply with state labor laws. Learn the right way to track and pay hours, meals, and breaks for your remote staff.
Get answers to YOUR questions from presenter…
Alice Gilman, Esq., is an expert in payroll and tax compliance who has covered payroll issues for more than 35 years. She's written and edited several leading payroll publications, including Payroll Legal Alert, the Research Institute of America's Payroll Guide, the American Payroll Association's Basic Guide to Payroll and the Payroll Manager's Letter.
Registration bonuses included:
Everyone who signs up will receive a copy of Payroll Checklist, a 19-page step-by-step compliance guide detailing every deadline and action item required for every pay period, month and calendar quarter of the year. Use the checklist as a guide to total payroll compliance for the rest of the year.
You'll also receive one month of exclusive access to Payroll Legal Alert – our comprehensive online resource with timely advice, helpful articles, forms, tables and charts that will help you improve every aspect of your payroll operation. So that you continue to benefit from Payroll Legal Alert, we will continue your subscription after that for the then current rate, unless you tell us "no, thanks" – your choice.
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