• Thursday, June 16
  • 1:00 ET
  • 10:00 PT
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Rules of the Road: When & How to Pay Employees for Travel Time

In this 75-minute interactive online training, learn:

  • Your payroll responsibilities.

    Learn when and how to pay workers (remote and in-house) for travel, on-call, meals, and waiting time.

  • How to avoid an FLSA lawsuit or IRS audit.

    A mistake in travel pay or reimbursements can cause huge expenses.

  • Necessary changes to your travel policy.

    The post-pandemic world requires key changes—ensure your travel policy meets required standards.

Planes, trains, and the IRS! Understand travel-pay compliance before employees head out the door.

Paying employees for their travel time and dealing with subsequent reimbursements and deductions can be one of the most confusing parts of HR and payroll administration. 

When must you pay hourly workers for time in cars and Ubers, or a drive to a second worksite, or on an airplane? What about paying for on-call time or waiting time or rest and meal periods? And when could your travel reimbursements be considered taxable wages? 

Organizations need to update their travel and reimbursement policies to cover all the new post-pandemic questions of who travels, when travel is appropriate, and what accommodations you must offer employees.

In this newly updated workshop, learn how to update your travel policy for 2022 and discover the legally safe steps to compensate and reimburse your traveling employees. Mistakes can lead to million-dollar class-action lawsuits and a career black eye for you. Know the HR and payroll rules before employees head out the door.  

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Agenda for Rules of the Road

  • When to pay nonexempt employees for their time spent traveling to & from company activities and at the event itself.
  • When can travel reimbursements be counted as a commuting cost (taxable wages) instead of an allowable travel expense?
  • How quickly receipts must be provided by an employee, and how often expense reports must be submitted.
  • When you can pick up employees’ parking costs tax-free.
  • What's unpaid "commuting" time and what are the IRS guidelines regarding commuting costs?
  • Common pay—and FLSA—related problems that arise with employee travel, such as meals during travel.
  • Post-pandemic issues to consider before employees travel, including identifying when travel is appropriate, accommodating employees’ discomfort (must you allow first-class travel?), driving vs. flying, etc.

Interactive Q&A time included

Get your personal travel pay question answered by Alice Gilman, a true payroll expert.

Alice Gilman, Esq., is an expert in payroll and tax compliance who has covered payroll issues for more than 26 years. She's written and edited several leading payroll publications, including Payroll Legal Alert, the Research Institute of America's Payroll Guide, the American Payroll Association's Basic Guide to Payroll and the Payroll Manager's Letter.

Alice Gilman
Alice Gilman esquire and author
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Professional Certification Credit Hours Included With This Webinar

Business Management Daily is recognized by SHRM to offer Professional Development Credits (PDC) for SHRM-CP® or SHRM-SCP® recertification activities.

HRCI has pre-approved this activity for recertification credit toward the aPHR®, PHR®, PHRca®, SPHR®, aPHRi™, PHRi™, GPHR® and SPHRi™ certifications. The content of the activity submitted has met the criteria of the Approved Provider Program.

Register now and receive these free bonuses!

Travel & Entertainment Expenses: The IRS’ New Rules for Your Business

Everyone who orders will receive our recently updated special report, Travel & Entertainment Expenses: The IRS’ New Rules for Your Business. Using easy-to-understand descriptions and checklists, this 21-page report explains how to keep your organization on the right side of the law when it comes to paying, reimbursing and deducting every type of travel, meal and entertainment cost.

A full month of access to PayrollLegalAlert.com

PayrollLegalAlert.com is our exclusive, members-only website. Our helpful articles, forms, tables and charts will help you improve every aspect of your payroll operation.

So that you continue to benefit from PayrollLegalAlert.com, we'll continue your access automatically for just $89 per quarter, until you tell us "no, thanks" – your choice.

Save 90% On a Complete Year of Training Webinars

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Access over 200 expert-led training sessions… for just $1,599

We promise you'll be satisfied.

If Rules of the Road fails to meet your needs in any way, we will refund 100% of your tuition – every penny you paid – but your course materials and registration bonuses will be yours to keep. No hassles, no questions asked.