• Friday, April 14
  • 1:00 ET
  • 10:00 PT

Travel Pay:
When to Pay It, How to Tax It

Register Here

Planes, trains, and the IRS! Understand travel-pay tax compliance before employees head out the door.

In this 75-minute interactive online training, you will learn:

  • Which workers are entitled to travel time & at what rate.

    A mistake in travel pay or reimbursements can cause huge expenses.

  • Which tracking and paperwork is necessary

    in order to compensate traveling employees correctly.

  • What is considered “travel time” vs. “commuting time”

    — plus what’s an allowable expense and not a taxable wage.

Don’t get caught in an FLSA lawsuit or an IRS audit of your employees’ travel expenses!

Paying employees for their travel time and dealing with subsequent reimbursements and deductions is one of the most confusing parts of HR and payroll administration. 

When must you pay hourly workers for time spent in cars and Ubers, or a drive to a second worksite, or on an airplane? What about paying for on-call time or waiting time or rest and meal periods? And when could your travel reimbursements be considered taxable wages? 

Organizations need to update their travel and reimbursement policies to cover all the new post-pandemic rules regarding who travels, when is travel appropriate, and what accommodations you must offer employees.   

In this newly updated workshop, learn how to update your travel policy for 2023 and discover the legally safe steps to compensate and reimburse your traveling employees. Mistakes can lead to million-dollar class-action lawsuits and a career black eye for you. Know the HR and payroll rules before employees head out the door.

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Agenda for Travel Pay

  • When to pay nonexempt employees for their time spent traveling to and from company activities and at the event itself.
  • When can travel reimbursements be counted as a commuting cost (taxable wages) instead of an allowable travel expense?
  • When must employees’ travel time be counted as compensable working time instead of noncompensable commuting time?
  • The IRS allows two different types of per diem plans, both of which can save substantial travel dollars, but the payroll rules aren’t straightforward.
  • How quickly receipts must be provided by an employee, how often expense reports must be submitted, and the two safe harbors that will save you from taxing reimbursements when employees are late with their travel documentation.
  • What are the IRS guidelines on "commuting" costs and how do they apply to work-from-home employees?
  • Common pay-and FLSA-related problems that arise with employee travel, such as meals during travel.
  • Lingering post-pandemic issues to consider before employees travel, including identifying when travel is appropriate, accommodating employees’ discomfort (must you allow first-class travel?), driving vs. flying, etc.

Interactive Q&A time included

Get your personal travel pay question answered by Alice Gilman, a true payroll expert.

Alice Gilman, Esq., is an expert in payroll and tax compliance who has covered payroll issues for more than 35 years. She's written and edited several leading payroll publications, including Payroll Legal Alert, the Research Institute of America's Payroll Guide, the American Payroll Association's Basic Guide to Payroll and the Payroll Manager's Letter.

Alice Gilman
Alice Gilman esquire and author
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Professional Certification Credit Hours Included With This Webinar

Business Management Daily is recognized by SHRM to offer Professional Development Credits (PDC) for SHRM-CP® or SHRM-SCP® recertification activities.

The use of this official seal confirms that this Activity has met HR Certification Institute’s® (HRCI®) criteria for recertification credit pre-approval.

Register now and receive these free bonuses!

Payroll Checklist

Every registrant will receive a copy of Payroll Checklist, a 19-page step-by-step compliance guide detailing every deadline and action item required for every pay period, month, and calendar quarter of the year. Use the checklist as a guide to total payroll compliance for the rest of the year.

A full month of access to PayrollLegalAlert.com

You'll also receive one month of exclusive access to Payroll Legal Alert – our comprehensive online resource with timely advice, helpful articles, forms, tables and charts that will help you improve every aspect of your payroll operation. So that you continue to benefit from Payroll Legal Alert, we will continue your subscription after that for the then current rate, unless you tell us "no, thanks" – your choice.

Save 90% On a Complete Year of Training Webinars

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Access over 200 expert-led training sessions… for just $1,599

We promise you'll be satisfied.

If Travel Pay fails to meet your needs in any way, we will refund 100% of your tuition – every penny you paid – but your course materials and registration bonuses will be yours to keep. No hassles, no questions asked.