• Friday, Sept. 16
  • 1:00 ET
  • 10:00 PT
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Payroll Compliance for Remote Employees

In this 75-minute interactive online training, learn how to:

  • Comply with state withholding and income tax rules.

    States’ relaxed withholding rules have long ended. What must you do now to keep out of withholding and income tax trouble?

  • Smooth out the payday experience.

    Discover the most efficient and legally smart way to handle remote pay.

  • Comply with state labor laws.

    Learn the right way to track and pay hours, meals, and breaks for your remote staff.

Having employees working from different states will likely trigger unintended payroll liabilities.

Remote work, which we thought was a temporary fix during the pandemic, is now cemented in most workplace cultures. But for payroll professionals, the remote and hybrid trend has created a host of new complexities and compliance risks.

Warning: During the pandemic, many states relaxed their withholding rules to accommodate employers. Now that benevolence has ended. States are again aggressively enforcing withholding rules for remote workers. The impact: Having employees working from different states will likely trigger unintended payroll liabilities in states near and far from your corporate offices.

Even if employees work only one or two days a week from home in different states, the odds are you’ll be liable to withhold and pay taxes in those states. And one tax liability usually leads to a host of others. Depending on state rules, you could also be on the hook for corporate, excise, and unemployment taxes. State minimum wage and wage payment laws present another surprise liability.

Don’t get caught unprepared and out of compliance. States, like the IRS, are unforgiving.

In this new webinar training, learn the ins and outs of labor and tax laws when dealing with remote workers. Discover how to track remote employees' time, comply with new payroll laws, and avoid penalties for failing to pay employees properly. Learn what you need to know to avoid surprises and fines later.

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Agenda for Payroll Compliance for Remote Employees

  • Get in total compliance for remote payroll. Learn the 10 factors that determine if you owe taxes for remote workers in their home state.
  • Use nexus, domicile, and residency to your company's advantage. Those key concepts could get your organization off the hook for personal and corporate income taxes in some states.
  • Learn the best strategies for tracking remote employees’ work time. If remote employees are nonexempt, you need a sure-fire way to track their time.
  • Discover the best way to pay. While electronic pay options (like direct deposit) are optimal for employees who aren’t in the office, state laws can throw up a huge hurdle.
  • Find out if you are liable for unemployment coverage. State unemployment taxes can be tricky. Learn the four tests to see if you must pay up.
  • Learn the advantages and pitfalls of reciprocity and "courtesy withholding.” In some states you can withhold income taxes for employees' states of residence. But it could also open your company to a full array of state taxes.
  • Avoid the complications with hybrid arrangements. Which state’s laws apply when? Employees who work under hybrid arrangements present twice the compliance headaches.

Interactive Q&A time included

Get answers to your own remote payroll questions from Alice Gilman, a true payroll expert!

Alice Gilman, Esq., is an expert in payroll and tax compliance who has covered payroll issues for more than 26 years. She's written and edited several leading payroll publications, including Payroll Legal Alert, the Research Institute of America's Payroll Guide, the American Payroll Association's Basic Guide to Payroll and the Payroll Manager's Letter.

Alice Gilman
Alice Gilman esquire and author
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Professional Certification Credit Hours Included With This Webinar

Business Management Daily is recognized by SHRM to offer Professional Development Credits (PDC) for SHRM-CP® or SHRM-SCP® recertification activities.

HRCI has pre-approved this activity for recertification credit toward the aPHR®, PHR®, PHRca®, SPHR®, aPHRi™, PHRi™, GPHR® and SPHRi™ certifications. The content of the activity submitted has met the criteria of the Approved Provider Program.

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How to Legally Manage Remote Employees

Managing remote employees creates many opportunities—and lots of legal and tax challenges. Employers, payroll, and HR professionals need to set telecommuting rules to clarify management and employee expectations, and to stay in strict compliance. This free report answers your burning questions on this timely topic.

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