Employee Expenses: Understanding the New Reimbursement Rules

When must you reimburse employees for their WFH expenses—and when are they taxable?

In this 75-minute interactive online training, you will learn:

Up-to-date compliance advice.
Discover the necessary changes to make to your policies and procedures. If your plan still runs on autopilot, you’re at risk.
What the IRS is targeting.
Understand the IRS’ new focus on reimbursement compliance and timing, including teleworker expenses for internet, laptops, travel, etc.
Most common reimbursement mistakes.
Discover how to avoid today’s most common mistakes that cause the biggest fines and career black eyes.

IRS auditors consider mistakes in employees' business expense reimbursements low-hanging fruit—easy for you to make, easy for them to spot and subject to heavy penalties. Don’t get plucked.

It’s not just the IRS—your employees are looking closer at your policy, too. Recently, six nationwide employers had to pony up $22 million for unreimbursed business expenses and fines.

Have you updated your employee expense reimbursement plan and procedures to account for the seismic and permanent shift in how employees work in the aftermath of the pandemic? If the answer is “no,” you’re inviting unnecessary scrutiny from the IRS and your employees.

Prime example: More employees than ever are working from home or under hybrid arrangements and incurring all sorts of expenses, from business use of their home internet to increases in their electricity bills. At the same time, employers are still trying to lure employees back into the office with incentives, like free parking and bus passes.

What can you reimburse tax-free? What paperwork do you legally need from employees? And how have remote and hybrid workers changed your legal reimbursement responsibilities?

Reimbursements are confusing, and a bad policy can be costly. A good policy can help you recruit and retain employees. You need to get this right every time. In this popular webinar, learn the most up-to-date rules and requirements for expense reimbursements. Discover how to spot the holes in your organization’s compliance before the IRS does!

Agenda for Employee Expenses

Reimbursement do’s and don’ts. Which employee reimbursements should be treated as expenses and which as compensation
Will these payments be taxed? Which payments made to employees are subject to payroll tax
Home-office expenses—which can you repay tax-free? How to reimburse remote workers for their often-pricey work expenses
Commuting expenses. You can pick up a portion of these expenses, but you need to understand the strict rules
Learn what NEVER to do. How to avoid and fix the most common reimbursement mistakes made by Payroll and HR
IRS survival guide. How to make sure your books would survive an IRS spot check
Who’s in charge? Find out if you should run expense reimbursements through Payroll or Accounts Payable (it makes a difference!)
Reimbursement compliance. Learn the rules for accountable plans, and how they apply to employee expense and travel reimbursements

Interactive Q&A time included

In addition to providing training, Alice will answer your questions about expense reimbursements during the dedicated Q&A time.

Alice Gilman, Esq., is an expert in payroll and tax compliance who has covered payroll issues for more than 35 years. She's written and edited several leading payroll publications, including Payroll Legal Alert, the Research Institute of America's Payroll Guide, the American Payroll Association's Basic Guide to Payroll and the Payroll Manager's Letter.

Alice Gilman esquire and author

Professional Certification Credit Hours Included With This Webinar

Business Management Daily is recognized by SHRM to offer Professional Development Credits (PDC) for SHRM-CP® or SHRM-SCP® recertification activities.

The use of this official seal confirms that this Activity has met HR Certification Institute’s® (HRCI®) criteria for recertification credit pre-approval.

Register now and receive these free bonuses!

Payroll Checklist

Every registrant will receive a copy of Payroll Checklist, a 20-page step-by-step compliance guide detailing every deadline and action item required for every pay period, month, and calendar quarter of the year. Use the checklist as a guide to total payroll compliance for the rest of the year.

A full month of access to PayrollLegalAlert.com

You'll also receive one month of exclusive access to Payroll Legal Alert – our comprehensive online resource with timely advice, helpful articles, forms, tables and charts that will help you improve every aspect of your payroll operation. So that you continue to benefit from Payroll Legal Alert, we will continue your subscription after that for the then current rate, unless you tell us "no, thanks" – your choice.

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If Employee Expenses fails to meet your needs in any way, we will refund 100% of your tuition – every penny you paid – but your course materials and registration bonuses will be yours to keep. No hassles, no questions asked.